Standard Terms & Conditions (“T&C”)
The services provided to you are subject to the terms and conditions contained hereinafter (“T&C”). GW Cowork 1 Limited (“Company”) operating under the tradename theDesk (”theDesk”) reserves the right to update the T&C at any time without notice to you. Membership at theDesk does not create any tenancy but a prepaid usage licence to use the provided amenities at the premises which is located at G/F, Mezzanine floor and 1/F of 511 Queen’s Road West, Hong Kong (“Premises”) on a monthly or casual basis.
- Description of Services
The Company or theDesk may provide you with access to office space, workstations, internet and wifi access, office equipment, conference space, knowledge resources, and other services (collectively, “Services”). Members have non-exclusive use of all spaces within the Premises at all time. The Services at all times are subject to the T&C.
- No Unlawful or Prohibited Use
As a member of theDesk, you agree not use the Services for any purpose that is unlawful or prohibited by these terms, conditions and notices. You may not use the Services in any manner that could damage, disable, overburden, or impair any of the theDesk’s hardware, including internet network and/or server, or interfere with any other party’s use and enjoyment of any Services. You may not attempt to gain unauthorized access to any Services, or accounts, computer systems or networks connected to any of the internet network and/or server of theDesk or to any of the Services, through hacking, password mining or any other means. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services, nor should you post or download files that you know or should know are illegal or that you have no rights to. You hereby represent and warrant that you have all requisite legal power and authority to enter into and abide by the terms and conditions of this T&C and no further authorization or approval is necessary. You further represent and warrant that your participation or use of the Services will not conflict with or result in any breach of any license, contract, agreement or other instrument or obligation to which you are a party.
- Use of services
4.1 You agree that when participating in or using the Services, you will not:
(a) use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming, spimming or any duplicative or unsolicited messages (commercial or otherwise);
(b) defame, abuse, harass, stalk, threaten, conduct any improper behavior or otherwise violate the legal rights (such as rights of privacy and publicity) of others;
(c) publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, obscene, indecent or unlawful topic, name, material or information on or through internet network and/or servers of theDesk;
(d) upload, or otherwise make available, file that contain images, photographs, software or other material protected by intellectual property laws, including, by way of example, and not as a limitation, copyright, trademark laws (or by rights of privacy or publicity) unless you own or control the rights thereto or have received all necessary consent to do the same;
(e) use any material or information, including images or photographs, which are made available through the services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party;
(f) upload files that contain viruses, Trojan Horses, Worms, time bombs, candlebots, corrupted files, or any other similar software or programs that may damage the operation of another computer or property of another coworker;
(g) download any file that you know, or reasonably should know, cannot be legally reproduced, displayed, performed, and/or distributed in such manner. Restrict or inhibit any other user from using and enjoying the Services;
(h) violate any code of conduct or other guidelines which may be applicable for any particular Service (including all rules and regulations set out by theDesk);
(i) Harvest or otherwise collect information about other, including email addresses, without the authorization or consent of the disclosing party; and
(j) Violate any applicable laws or regulations; or create false identity for the purpose of misleading others.
- Renewals and Terminations
5.1 Membership at theDesk is automatically renewed at the end of each period with consent of each party. Upon such renewal, members shall pay the prevailing listed membership fee as determined by theDesk. The T&C must be adhered to at all times. Failure to follow T&C can result in non-renewal or even early termination of the usage license.
5.2 TheDesk reserves the right to terminate any Services or membership at any time, immediately and without notice, if you fail to comply with the T&C, including but not limited to non-payment or violation of any house rules of theDesk.
5.3 Any termination pursuant to Clause 5 shall entitle theDesk not to refund any amount paid for deposits and any amounts paid for unused periods. TheDesk also reserves its right to claim for any further loss and damages from members.
5.4 Notwithstanding Clause 5.3, members may terminate their membership by giving a 1 month written notice of termination to theDesk. Failure to provide timely notice of termination to the theDesk will result in the continuance of the membership period to the end of the following calendar month and all membership fees or other accumulated or variable fees/charges shall continue to be payable by the member for that calendar month.
- Invoicing and Payment
6.1 All members are automatically invoiced monthly in advance based on their membership option. Also included in the invoice are variable charges such as photocopy, meeting room, event, and/or telephone usage that may have been incurred during the previous period.
6.2 Payment shall be made at the beginning of the month for that period, at the date specified in the invoice. Payment for casual usage is either paid on the day of use unless other arrangements have been made with theDesk.
7.1 You acknowledge and agree that during your participation in and use of the Services you may be exposed to confidential information (“Confidential Information”). Confidential Information shall mean all information, in whole or in part, that is disclosed by the Company or theDesk or any member of the Services or any employee affiliate, or agent thereof, that is non-public, confidential or proprietary in nature. Confidential information also includes, without limitation, information about business, sales, operations, know-how, trade secrets, business affairs, any knowledge gained through examination or observation of or access to the facilities, computer systems and/or books and records of the Company or theDesk, any analyses, compilations, studies or other documents prepared by the Company or theDesk or otherwise derived in any manner from the Confidential Information that you are obliged to keep confidential or know or has reason to know should be treated as confidential.
7.2 Your participation in and/or use of the Services obligates you to maintain all Confidential Information in strict confidence;
7.3 As member of theDesk, you agree with theDesk as follows:
- Not to disclose Confidential Information to any third parties;
- All Confidential Information remains the sole and exclusive property of the Company or theDesk or the respective disclosing party.
7.4 You acknowledge and agree that nothing in this T&C or your participation or use of the Services will be construed as granting any rights to you, by license or otherwise, in or to any Confidential Information or any patent, copyright or other intellectual property proprietary rights of the Company or theDesk or any participant or user of the Services.
- Participation in or Use of Services
You acknowledge that you are participating in or using the Services at your own free will and decision. You acknowledge that the Company or theDesk does not have any liability with respect to your access, participation in, use of the Services, or any loss of information resulting from such participation or use.
- Disclaimer of Warranties
To the maximum extent permitted by the applicable law, the Company or theDesk provides the Services “as is” and with all faults, and hereby disclaim with respect to the services all warranties and conditions, whether express, implied or statutory, including but not limited to: merchantability, fitness for a particular purpose, lack of viruses, accuracy or completeness of responses, results, workmanlike effort and lack of negligence. Also there is no warranty, duty or condition of title, quiet enjoyment, quiet possession, correspondence to description or non-infringement. The entire risk as to the quality, or arising out of participation in or the use of the services, remains with you.
- Exclusion of Incidental, Consequential and Certain Other Damages
10.1 To the maximum extent permitted by the applicable law, in no event shall the Company or theDesk or its holding companies, subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually be liable for any direct, special, incidental, indirect, punitive, consequential or other damages whatsoever including, but not limited to damages for: loss of profits, loss of confidential or other information, business interruption, personal injury, loss of privacy, failure to meet any duty (including of good faith or of reasonable care, negligence, and any other pecuniary or other loss whatsoever) arising out of or in any way related to the participation in or inability to participate in or use of the Services, the provision of or failure to provide Services, or otherwise under or in connection with any provision of this agreement, even in the event of the fault, tort (including negligence), strict liability, breach of contract or breach of warranty of the Company or theDesk, and even if the Company or theDesk has been advised of the possibility of such damages.
10.2 Limitation of liability and remedies notwithstanding any damages that you might incur for any reason whatsoever (including, without limitation, all damages referenced above and all direct or general damages), the entire liability of the Company or theDesk or its holding companies, subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns under any provision of this T&C and your exclusive remedy for all of the foregoing shall be limited to actual damages incurred by you based on reasonable reliance. The foregoing limitations, exclusions and disclaimers, including the previous sections) shall apply to the maximum extent permitted by applicable law, even if any remedy fails its essential purpose.
You shall, during and after the participation in and use of the Services, refrain from making any statements or comments of a defamatory or disparaging nature to any third party regarding the Company or theDesk, or any of the Company or theDesk officers, directors, employees, personnel, agents, policies, services or products, other than to comply with law.
You release, and hereby agree to indemnify, defend and save harmless the theDesk and the Company’s or theDesk’s subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, shareholders, members, representatives, employees, successors and assigns, jointly and individually, from and against all claims, liabilities, losses, damages, costs, expenses, judgments, fines and penalties based upon or arising out of your negligent actions, errors and omissions, willful misconduct and fraud in connection with the participation in or use of the Services. You further agree in the event that you bring a claim or lawsuit in violation of this agreement, you shall be liable for any legal and attorney fees and costs incurred by the Company or theDesk or its respective officers and agents in connection with the defense of such claim or lawsuit.
In the event that any provision or portion of this T&C is determined to be invalid, illegal or unenforceable for any reason, in whole or in part, the remaining provisions of this T&C shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.
As a member/user of the Premises operated by theDesk, you are not required but it is strongly suggested that you carry a renter insurance policy to cover your own equipment while using our space. That policy may cover your current residence/office, as well as the Premises operated by theDesk.